Challenge yourself and become a part of the Eurekaweek Board 2023!
Do you want to be a part of the Eurekaweek Board 2023?
As the Eurekaweek 2022 has come to an end, it is also time to search for next year’s Eurekaweek Board. A Eurekaweek Board year is the most exciting experience and offers you a great challenge. Do you have the perseverance, flexibility and creativity to make the best week of the year a success?
As board member, you are responsible with a team of 9 to organise the introduction week of the Erasmus University Rotterdam. This means you are not only responsible for your own position, but also for a number of events and objectives within the week. This combination makes for a very rewarding and exciting board year with an enormous variety of responsibilities, allowing you to get the most out of yourself.
Before your official start in December, your predecessors will provide you with a report to go through as preparation. From December on, you will be working part-time to get familiar with the Eurekaweek and your position. Starting January, you will be working full-time on the Eurekaweek, working towards the events in August. After that, each position still has to wrap up their tasks. For most of the positions this will be until October, however for the Chairperson this is until November, and for the Treasurer until December.
Are you still in doubt, but would you like to get more information? Keep an eye on our website and our social media channels for more information on the Board Interest Drinks and the application process for the Eurekaweek Board 2023. You can also contact us individually for a cup of coffee if you want to learn more about a specific position.
The Eurekaweek provides equal opportunities to all applicants, regardless of their background, orientation, identity or any other aspect that makes them unique. We look forward to welcoming you to our community.
The Application Process
EXTENDED DEADLINE: September 18th 23:59
Board Interest Event: 31st of August from 16:00 – 19:00 at Smitse. During this event all board members will be present to answer all of your questions about being a board member.
The Application process works as follows. You need to submit 3 board positions of your preference, ranked from your number 1 till number 3. In order to create a board, we will need to know your top 3 of choice. It is therefore important to think about which positions fit your interests and which do not.
You will need to send a motivation letter that contains a motivation for each of these 3 positions. The letter should be no longer than 1 sheet of A4 in total. Besides your motivation, you need to send your resume. Your interview will be with Ty Nijbroek (Chairwoman of the Eurekaweek Board 2022) and Joop Matthijsse (supervisor of the Eurekaweek). The interviews will take place in the week of September 19th.
This should all be e-mailed to firstname.lastname@example.org
The subject of the e-mail should be Eurekaweek Board 2023 and it needs to be addressed to drs. J.A.M. Matthijsse.
As chairperson, you are responsible for managing the Eurekaweek Board. You ensure that everyone performs their tasks properly and you keep an eye on the entire process. You also maintain important contacts with various departments within the university, the associations, and the municipality. In addition, as chairperson you have an overview of the entire programme, the budget, and the evaluation. For the position of chairperson, it is important that you have experience with organising, can plan well and think in a solution-oriented way. In addition, you must be able to keep a good overview and be able to motivate and support the board members. Experience with and knowledge of the Eurekaweek is an advantage. Please note that this position lasts until November.
The treasurer is responsible for the budget, monitors income and expenditure, sends invoices and is responsible for the financial settlement of the Eurekaweek. In the beginning, the treasurer allocates the budget and keeps a close eye on what the various board members want to spend on programme components, sustainability, and gadgets. If the treasurer has the finances up-to-date, the board knows what is possible. Please note that this position lasts until December.
The Commissioner of Internal Affairs is in contact with all associations connected to the Erasmus University Rotterdam. This includes the faculties, study, student social, sports and multicultural associations. These associations play a major role during the week, so you will look at their role during the Eurekaweek events together with them. You will also be involved in the faculty’s programme during the Eurekaweek and you will ensure that the university is aware of all developments. During the week, several your parties will be present, so that you play a major supporting role in many program components.
Commissioners of Acquisition are concerned with obtaining sponsorship money and services in return. You put together the sponsorship brochure and sponsorship packages, you approach existing contacts, and you look for new sponsors. You get in touch with both profit and non-profit companies and learn to approach them in different ways. For acquisition you are commercially oriented, and you have to be creative in finding sponsors and making deals. It is not just about bringing in money, but also about bringing in products or services that benefit the Eurekaweek.
Participants & Guides
The Commissioner of Participants & Guides is responsible for everything concerning the (potential) Eurekaweek participants and their guides. You ensure that the participants receive all the necessary information. For example, you compose multiple mailings and send them to all students who register at Erasmus University. You are also responsible for the recruitment and training of the guides. Finally, you put together the participant groups and assign them to the guides. During the entire Eurekaweek, you are the person who answers questions from participants and guides at the Service Points.
The Commissioner of Marketing is responsible for the whole branding of the Eurekaweek. You come up with the theme and logo of the Eurekaweek that you will later use for all the guide/crew/board clothing during the week. Besides that, online and offlince promotion are very important. It is an advantage to have knowledge of design programs or to be graphically skilled, but it is not necessary. For the promotion of the week, you keep track of the different communication channels, both prior to and during the week. You are responsible for the various social media channels and the website, so affinity with social media is really a must for this position! You will also assemble and supervise the Media Committee, that creates content before and during the Eurekaweek.
Events & Logistics
As Commissioner of Events & Logistics you are jointly responsible for all events during the week, giving you a good overview of the entire program. As Events & Logistics you are primarily responsible for all logistics at the events, such as power supply, fences, stage design and equipment and rental items. You will be closely involved in every event for drawing floor plans and hiring the right logistics suppliers. For Events & Logistics you have to be practical, creative and you are able to keep a good overview.
Events & Crew
As Commissioner of Events & Crew you are jointly responsible with the Commissioner of Events & Logistics for all events, so you have to keep an overview of the entire program. Whereas the Commissioner of Events & Logistics is mainly responsible for the “hard part” of the events, the Commissioner of Events & Crew is more responsible for the softer part, such as artists and show planning. In addition to organising all events, you also take care of the crew. You will be busy with the recruitment and selection of crew members, organising activities and crew preparations and managing the crew during the week. For this it is important that you have a good overview of what needs to be done before, during and after an event. It is also important for Events & Crew that you are creative, organised and able to motivate others.